Queensland Art Gallery Annual Report 1993-94

ADMINISTRATION personal or work-related problems. available for viewing through LAN. The functions of the Administration The Park Road Group at Taringa It will be featured in the media and Finance Program are to provide provided the Employee Assistance launch of this exhibition. the necessary administrative, Service. financial, personnel, security and A comprehensive training MARKETING commercial services to enable the program is being developed for Operations of the Gallery Shop efficient and effective operation Gallery attendants. The attendants' during 1 9 9 3 - 9 4 have resulted in of the Gallery's programs and role is becoming more visitor- the highest level of net profit since achievement of its goals. oriented with the security function the Gallery assumed responsibility Accrual accounting was adopted still vital but more discreet. for its trading in late 1988. in 1 9 9 2 - 9 3 and refinements have The first training sessions in The continued success of the continued during this year. interpersonal skills took place at Shop's activities not only provided The annual systems appraisal the end of March, and training for financial resources (additional for revenue, expenses, assets, the security component of the role to Government funding) enabling liabilities and equity was is currently being developed, the Gallery to undertake various performed. The process ensures Workshops were held for the projects and activities, but it also that the financial systems and Executive Management Team acted as a vehicle to complement procedures are producing reliable and supervisors to assess and promote the Gallery and its information for decision making communications in the Gallery. services. and are providing appropriate The aim was to identify 'what we Following a comprehensive levels of control to prevent losses, were doing right' and where analysis of computerised fraud, misappropriation and improvements could be made. inventory/point-of-sale systems, corruption. The Gallery now has a fully a system was selected and will be New procedures have been trained and accredited Safety brought on-line in the early part of developed for the payment of Officer who is actively addressing 1994 - 95 . With such a system, the petty cash, travel expenses workplace health and safety issues. Shop will be able to enhance client (both inter/intrastate and overseas), Substantial progress has services in a number of areas and receipting and banking of all been made with the management to produce information reports monies received by the Gallery. of information technology. The more readily. In accordance with the Public business management information Finance Standards, position system (LAN) was expanded C o r p o r a t e Liaison assessments were undertaken substantially throughout the The long association between quarterly. These also reviewed Gallery and the computerised ARCO Coal Australia Inc. and the revenue, expenses, assets, accounting system, which was Gallery resulted in the establishment liabilities and equity. introduced in July 1991, has been of the ARCO Gallery of Asian Art The Gallery's Equal Employment greatly enhanced. Point-of-sale which was opened by the Premier Opportunity (EEO) Management computerised systems for the of Queensland, The Hon. Wayne Plan was well accepted by the Gallery Shop were assessed and Goss, MLA, in July. ARCO Coal Public Sector Management the chosen system will be installed Australia Inc. also held a prestigious Commission (PSMC). and operational early in the next dinner in the Gallery to celebrate Awareness sessions on the Anti- financial year. the opening of Gordonstone Mine. Discrimination Act were held for all Work commenced on the The first 'Asia-Pacific Triennial staff and volunteers. Policies and development of a multi-media of Contemporary Art' was officially procedures on the prevention database for imaging the Collection opened by the Premier in and reporting of sexual harassment and other applications. The system's September. The function was have been implemented. first application made images of followed by entertainment, artists' Confidential counselling was forty works from the 'Renoir: performances and the service of available for staff experiencing Master Impressionist' exhibition refreshments throughout the Gallery. 36